Get In Formation: How to Align Sales & Marketing

Exhibit Concepts October 11, 2017

by Ellen Campbell-Kaminski

While it would be really great if we all got along, there is often a disconnect that occurs between sales and marketing departments. While it’s easy to believe that these departments have different goals and separate functions, they are much more alike than you think—and true success comes when we are on the same page.

There are numerous studies and statistics that point to the business benefits of having well-aligned sales and marketing operations; e.g. “a 36% improvement in customer retention and 38% higher sales win rates” (ActOn/Gleanster, “The New Stewards of the Customer Relationship,” 2015). There are many business scenarios where that alignment is critical, such as the delicate hand-off between a website request for more information and the sales representative follow-up.

But one area where alignment may be most critical is on the trade show floor. Very often, marketing takes the lead:

  • planning the event,
  • determining the objectives,
  • developing the theme and messaging,
  • securing sponsorships, and
  • driving traffic to the booth.

This is where things can potentially fall apart, because the booth is primarily where sales personnel deliver the message to prospects.  And despite training sessions and briefings, the two teams are not on the same page to the detriment of the attendee experience, lead qualification and ultimately the ROI of the event.

So what are practical strategies to drive alignment in exhibitions and other face-to-face marketing events?

Evangelist

One of the most effective strategies that marketers can take is to identify and cultivate an evangelist within the sales organization.  This is a respected sales professional that is open-minded, constructively vocal and willing to share best practice approaches with colleagues. Use this person early in the event planning efforts to help develop theming and messaging and as a sounding board for the attendee experience on the show floor and in the important post-show period.  The primary role of the evangelist is to be the champion within the sales organization.

Joint Planning Session

Another strategy to create alignment which ultimately leads to a successful show is to conduct joint planning sessions around a major event. Topics to cover with a cross-functional team include recapping what worked and what needs improvement from prior events, objectives, and desired outcomes. A useful exercise is Stop, Start and Continue.  Objectives and messaging should be captured on a Creative Brief  for the cross-functional team to review.

Pilot Test

While it is highly unlikely that you can simulate a pilot test of a major trade show booth, it is very possible to role play the attendee experience.  Depending on your organization and the experience level of the brand ambassadors working the show, you may have a discussion guide document or a scripted interaction. In either case, it is important to both develop the discussion flow or script with sales and to set up opportunities to test drive the discussion flow. Equally important is to test and simulate any engagement you have in the booth as well as the lead capture plan.

Common Goals and Definitions

Nothing is more frustrating than coming home from an event and thinking that it went extremely well and that expectations were exceeded only to overhear someone talking negatively about the experience.  Very often the root cause of a disconnect is that the two different groups are evaluating success differently.  The marketer may have been measuring success based upon overall booth traffic, social media engagement and media mentions whereas sales is basing success on the number of sales-ready leads. An important exercise is to agree on a common set of goals and definitions ahead of time.  Do not assume that there is a shared understanding of a particular measure’s definition. 

Assume Positive Intent

At the end of the day, both sales and marketing want the same thing: a successful event.  They want the attendees that fit the target profile to visit the booth. They want those attendees to “get” the company’s value proposition.  They want the attendees inspired to take the next action.  Keeping those simple truths in mind can break through a lot of misunderstanding and miscommunication.

At the end of the day, sales and marketing are on the same team. The sooner these departments align themselves, the more successful a company becomes. Think about how unstoppable you’d be with strong, open communication and a clear definition of your shared goals at your next show. With a strong plan in place, it’s very possible.

 

Want to learn more about the importance of aligning sales and marketing and how to enact these steps in your company? Ellen is hosting two sessions at EXHIBITORLIVE 2018 in Las Vegas:

WP5: Peer2Peer Roundtable:  Sales and Marketing Alignment

Wed Feb 28, 2018 5:30 – 6:30 pm

R348 – Sales and Marketing Alignment:  How to Get – and Stay – on the Same Page

Thur Mar 1, 2018 1:00 pm – 2:30pm

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Ready to get started? We created a simple downloadable Checklist for Choosing the Best Exhibit Hall Location that you can download by clicking the image on the right.

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